When I Work

Payroll Resources, Small Business Blog

Payroll Tax Compliance: 5 Tips

Payroll tax compliance is a constant challenge for managers and small business owners. Even minor mistakes can lead to big penalties and legal troubles, putting your business at risk. Staying compliant can be tough with ever-changing regulations. Maintaining compliance can be easy with automation, regular audits, and staff training. Key takeaways: Here are five key […]
For Your Industry, Payroll Resources, Small Business Blog

Ultimate Restaurant Payroll Management Guide

Managing restaurant payroll can quickly become a headache. Between calculating tips, handling fluctuating hours, and avoiding costly mistakes, it’s easy to feel overwhelmed. Payroll errors not only eat into precious time but also risk financial penalties.  Let’s simplify restaurant payroll management so you can worry about running your business rather than managing payroll. Key takeaways […]
People Management, Scheduling Strategy

7 Top Labor Forecasting Software

Businesses nowadays face a tough balancing act when it comes to staffing. Getting it wrong can spell disaster—too few workers lead to stress and missed sales, while too many eat into profits.  That’s where labor forecasting software comes in. These tools take the guesswork out of workforce planning, helping managers make smarter decisions.  Key takeaways […]
People Management, Productivity, Small Business Blog

7 Tips for Labor Cost Optimization

Optimizing labor costs is a joint challenge business managers face to boost profitability. If you’ve noticed your labor expenses steadily rising and eating into your bottom line, you may wonder why this is happening and how to get them under control. Rest assured, you’re not the only manager grappling with this issue. Fortunately, there are […]
Scheduling Strategy

5 Retail Rota Management App Options to Consider

As a retail business owner, you may have a hard time keeping your retail schedule organized every week. Things like late scheduling postings and errors could be recurring nightmares for you and your team. If that’s the case, you need a retail rota management app.  But even though there are lots of options out there, […]
People Management, Small Business Blog

Labor Expenses: How To Keep Them In Check

Labor expenses represent one of your company’s biggest costs. But they can be tough to track, often leaving you wondering how to keep them in check. At the same time, you must also ensure your business can properly serve its customers. It’s a rather tedious balancing act.  There are lots of different ways to track […]
Press Room

Former Board Member Chip Pearson Steps into CEO Role at When I Work

Pearson brings over 20 years of experience in leadership roles, including JAMF, The Foundation, and Bootstrappers Minneapolis, Minnesota – Sept. 19, 2024 When I Work, a leading provider of shift-based workforce management software, trusted by over 200,000 workplaces worldwide, is excited to announce the appointment of Chip Pearson as its new Chief Executive Officer. Pearson […]
Scheduling Strategy

The Ultimate Guide To Rota Management

Have you mastered the art of shift planning? Even if you are a proficient scheduler, managing everyone’s shifts at once can be challenging. That’s especially true when you’re juggling many responsibilities. Rota management may hold the key to improving operational continuity and schedule stability. In the following guide, we’ll discuss the ins and outs of […]
People Management, Scheduling Strategy

Flexing Time: What Is It And What Are The Benefits?

If you’re looking for ways to help your team be happier and more productive, flexing time might be the answer! It’s a strategy that allows workers to adjust their hours within set parameters. In turn, they’ll have more control over when they work and when they can schedule personal obligations. Here are the key details […]
Productivity

Labor Demand Forecasting | What Is It And How To Use It

The pressures of managing a fluctuating workforce might be getting to you. Maybe you’re struggling to balance employee schedules with customer demand. Or perhaps one of your shifts is always understaffed, leading to employee burnout.  No matter the situation you’re experiencing, labor demand forecasting could be the solution you’ve been searching for. By predicting your […]
Payroll Resources

4 Top Cloud-Based Payroll Solutions

Sifting through mountains of payroll logs and account sheets is tiring you out. Your old-school payroll software prevents you from engaging in more dynamic tasks. Altogether, you want to free up hours every week and ensure everyone gets paid on time.  In that case, there’s no better time than now to implement cloud-based payroll solutions. […]
Payroll Resources, People Management, Small Business Blog

5 Best Payroll Software For Restaurants

Owning a restaurant is no doubt a rewarding career. But one of the biggest headaches you likely deal with involves payroll. Wasting hours of your week manually processing payroll and logging employee hours can be deflating. And consistent payroll mistakes can make things worse. About half of all employees will start looking for a new […]
Scheduling Strategy, Small Business Blog

6 Best Rota Management Software

Keeping up with your team can be a headache, especially if they work rotating schedules. But the good news is that even if you’re feeling overwhelmed, you’re not alone. Many managers are searching for efficient ways to simplify rota management.  The answer you’ve all been looking for lies in rota management software. Here are the […]
Scheduling Strategy

5 Must-Know Tips for Efficient Employee Scheduling

Need help with the time-consuming task of scheduling employees efficiently? Managing employee availability and creating schedules using manual spreadsheets can be a tedious and frustrating process that takes away from other essential aspects of your job. There are ways to streamline this process and make it more manageable.  The following five tips will help you […]
For Your Industry, Scheduling Strategy

7 Best Scheduling Software For Restaurants In 2024

Are you losing sleep over staff schedules and watching profits disappear due to inefficient shifts? Restaurant managers often feel overwhelmed by the constant balance between staff availability and operational efficiency, leading to frustration with employees and management. The good news is that the best scheduling software for restaurants can streamline this challenging process, increasing employee […]
For Your Industry, Scheduling Strategy

5 Best Scheduling Software For Cleaning Services In 2024

Managing a cleaning business involves more than just delivering top-notch services. Keeping track of staff schedules, handling bookings, and managing invoices can be overwhelming. With so many scheduling tools claiming to be the best, knowing which one to pick is tough.  This article will discuss the best scheduling software for cleaning business and what to […]
Scheduling Strategy

7 Top Rota Planning Software

Businesses frequently encounter challenges with workforce scheduling, such as conflicts, time theft, and excessive administrative tasks. These issues hinder efficiency and reduce employee satisfaction, leading to decreased morale and productivity. The top rota planning software streamlines the scheduling process, improves accuracy, and minimizes administrative burdens, effectively balancing efficiency and employee satisfaction. Key takeaways: Here are […]
Newsletter, People Management

32 Team Building Games Your Whole Team Will Love

Team building games are a fun and creative way to get your team connecting and working together. Whether you’re meeting virtually or at the office, doing activities together can energize your team and brighten their day. Finding the right exercise can be challenging, since not every team is comfortable with certain types of activities. It’s […]
Scheduling Strategy, Templates & Resources

Monthly Work Schedule Template [FREE]

Keeping track of employee attendance and creating a monthly work schedule can be a real hassle. If you’re tired of the constant struggle, you need better scheduling practices. That’s where a monthly work schedule template comes in. This free resource can make your life easier by giving you a simple way to organize and track […]
People Management, Scheduling Strategy, Templates & Resources

How to Calculate Overtime for Monthly Salary Employees

Keeping up with overtime earnings can be a real headache. It’s a common misconception that you don’t have to calculate overtime for monthly salary employees. In reality, many salaried workers are eligible for overtime pay for extra work. Below, you’ll learn how to calculate overtime for monthly salary employees and ensure you are paying your […]
Newsletter, Small Business Blog

40 Employee Appreciation Ideas Your Staff Will Love

In today’s competitive job market, employee retention and engagement are crucial for the success of any organization. One of the most effective ways to improve retention and engagement is through employee appreciation. When employees feel valued and appreciated, they are more likely to stay with the company and be productive. However, showing appreciation can be […]
People Management

22 Employee Engagement Activities that Keep Employees Happy

You want employees who are excited to come to work and ready to contribute. Engaged employees are good employees, and they’re the type who make your job easy as a manager. But it’s on you to create an environment that fosters employee engagement. Without strong leadership, employees will be reluctant to get invested in their […]
People Management

19 Simple Ways To Keep A Positive Attitude At Work

When people think of having a positive attitude, they might think that means showing surface level signs of happiness, like putting a smile on one’s face or trying to think happy thoughts. But it’s more than that. A positive attitude is something that goes deeper and has an effect beyond surface cheer. Negative attitudes promote […]
Contest Terms

75% off your first 3 months of payroll terms

This promotion of 75% off your first 3 months of payroll services offered to employers, (“Promotion”) is subject to the following terms and conditions:  Employers must run their first payroll with When I Work by January 31,2025, and must be deemed an “Eligible Employer.”  An Eligible Employer is an employer that meets the following conditions: […]
Scheduling Strategy

5 Best Scheduling Software For Service Businesses

Did you know that nearly half of all shift workers receive a paper copy of their work schedule each week? A shocking 68% of employee work schedules are written by hand. If you are still writing schedules for your service business in the old-fashioned way, it’s time for a change. Our list of the top […]
People Management

How To Calculate Time And A Half For Overtime

Figuring out how to calculate time and a half for overtime can be a hassle. You want to ensure your employees are paid fairly for the extra time they put in, but the added complexity can cause headaches. Our guide will help you keep up with overtime and do right by your employees.  Here are […]
Payroll Resources, People Management

The Best Way To Pay Employees At A Small Business

When it comes to finding the best way to pay employees, small business owners often feel like they don’t have many options. The good news is that’s simply not true. You can take the hassle out of paying workers by using the right tools and strategies. This guide will relay everything you need to know.  […]
People Management

How to Prevent Theft in the Workplace: 7 Tips

Dealing with theft in the workplace can be incredibly frustrating. It’s bad enough when customers take advantage of your business, but finding out that an employee is the culprit can be even more disheartening. Learning how to prevent theft in the workplace requires a nuanced approach. Learn how you can discourage and stop workers from […]
Scheduling Strategy

11 Work Schedule Types To Consider For Your Business

Creating a consistent and effective work schedule for your staff is one of the biggest headaches you’ll face as a business leader. If you are tired of struggling to find the best way to organize your team’s time, you may need to rethink your scheduling process. Here’s a deep dive into 11 of the best […]
Scheduling Strategy, Small Business Blog

Top 5 Free Work Schedule Apps In 2024

Are you tired of building schedules using a notebook or spreadsheets? If so, it’s time to download a free work schedule app and make your life a whole lot easier. Not sure which app is the best fit for your business? Check out our list of the top five free work schedule apps in 2024.  […]
Scheduling Strategy

How to Fix & Avoid Work Schedule Conflicts For Your Employees

re work schedule conflicts a point of constant frustration for you and your team? You aren’t alone. Many businesses face similar staffing hurdles, especially those with irregular hours and shifts. If left unchecked, these conflicts can cause friction between you and your staff, increase absenteeism, and lead to attrition.  The good news is that most […]
Productivity, Templates & Resources

11 Best Employee Time Tracking Apps

In the market for a handy employee time tracking app? The good news is you’ve got plenty of options. The bad news is there are so many choices that it can be challenging to pick one. Finding the right app is vital. If you choose wrong, you’ll be facing many of the same time tracking […]
Newsletter, Small Business Blog

How To Write A Fair Employee Attendance Policy

A fair employee attendance policy is crucial to protect both you and your employees and keep business running smoothly. Here’s how to get started.
For Your Industry, Scheduling Strategy, Templates & Resources

Top 10 Police Officer Scheduling Systems In 2024

Scheduling law enforcement personnel can feel like logistical gymnastics. Communities expect 24/7 protection, but you have to keep in mind things like Fair Labor Standards Act (FLSA) overtime requirements, contracts, union agreements, training needs and requirements, staffing shortages, and tight budgets. Let’s not forget how emergency situations can easily shred the best schedule. You already […]
Scheduling Strategy

Top 7 Free Employee Scheduling Apps in 2024

Creating and managing employee schedules can be daunting for business owners and managers who must ensure proper shift coverage, avoid overstaffing, accommodate employee preferences and availability, and stay within budget.  This often leads to stress, lost productivity, and potential errors.  Free employee scheduling apps offer a solution by streamlining the process, reducing errors, and saving […]
Newsletter, Scheduling Strategy

Humanity vs. When I Work: A Detailed Comparison

Tired of spending hours on employee schedules? You can save yourself loads of time when you invest in employee scheduling software. This article will compare two of the most popular platforms, Humanity and When I Work. It will also highlight the features each offers to help you make an informed decision. Key takeaways: Table of […]
Scheduling Strategy

5 Best Free Rotating Schedule Generator Apps

Manually creating employee schedules can be time-consuming and error-prone. A rotating schedule generator free app streamlines the process, saving managers time and resources.  The best free rotating schedule generator apps offer user-friendly interfaces and robust features. They allow quick schedule creation, accessible employee communication, and real-time updates. This guide explores the five best free rotating […]
Scheduling Strategy

5 Tips For Multi-Location Employee Scheduling

Managers can find it daunting to manage employee schedules across multiple locations. They must adequately staff each site while considering employee preferences, availability, and labor laws. As companies expand, coordinating schedules becomes increasingly complex, making it challenging to maintain seamless operations. Implementing practical strategies can streamline multi-location employee scheduling, reducing stress and boosting productivity. The […]
For Your Industry, Scheduling Strategy

Top 6 Nurse Staffing Software For Your Facility

Paper-based schedules and spreadsheets can’t handle the complexity of managing nurse schedules in 24/7 healthcare facilities. Plus, understaffing and shift conflicts plague medical facilities and agencies. The best nurse scheduling software maximizes your nursing workforce by balancing patient needs, staff preferences, and adequate shift coverage. That’s where nurse staffing software comes in—to simplify the scheduling […]
Scheduling Strategy

Break Scheduler: How To Track Staff Breaks

For some businesses, employee breaks are like the Wild West. They are disorganized, unstructured, and often burdensome to the company and its customers. The good news is you don’t have to fall prey to this trend.  Want to become a master break scheduler? Learn how you can track, structure, and optimize staff breaks in a […]
For Your Industry, Scheduling Strategy

8 Best Clinic Staff Scheduling Software 2024

Spreadsheets for healthcare staff scheduling? That’s a recipe for burnout and frustration. You’re wasting precious time and money on an outdated system that drives your team crazy.  It’s time to upgrade to clinic staff scheduling software that automates the process, saving everyone’s sanity. Let’s explore the top eight options for 2024 to find the perfect […]
People Management, Small Business Blog

7 Best Time Clock Apps for Small Businesses

As a small business owner, you understand the importance of accurate time tracking for your employees. Manual time-tracking can be frustrating, time-consuming, and prone to errors, leading to payroll discrepancies and decreased productivity. Fortunately, time clock apps for small businesses offer a convenient and reliable solution to streamline your workforce management. Here are the key […]
Articles, Press Room

When I Work Appoints New CTO to Lead Technical Innovation for Hourly Workforce

Experienced Engineering Leader to Drive AI Integration and Enhance Employee-First Workforce Management Solutions Minneapolis, Minn. – July 10, 2024 – When I Work, a market leader in hourly workforce management software with more than 200,000 workplaces worldwide, announces the appointment of Melissa Leffler as Chief Technology Officer. Leffler comes to When I Work with over […]
People Management

What is Timesheet Approval? Tips & Examples

Timesheet approval is an important but often frustrating part of shift planning. You don’t want to waste hours of your week sifting through numbers and logging each worker’s time. There are so many more productive things you could be doing. If you’ve ever thought, “There’s got to be a better way to handle timesheet approval,” […]
For Your Industry, Scheduling Strategy, Small Business Blog

9 Retail Scheduling Best Practices

Building a retail schedule that meets all of your staffing needs while keeping workers happy can be tough. If you create your schedule manually, it can take hours each week, and you may still make errors that leave you shorthanded. Adopting a few retail scheduling best practices can eliminate these hassles and ensure adequate shift […]
Scheduling Strategy, Small Business Blog

How To Fill Shifts In Advance

Are your shifts constantly facing coverage gaps? Learning how to fill shifts in advance can make shortages a distant memory. You’ll also improve employee morale and make sure you’ve got the staff members to keep customers happy. The best part is you don’t have to rely on manual processes to build out your schedule multiple […]
For Your Industry, Scheduling Strategy

11 Best Retail Scheduling Software

Retail businesses typically involve multiple locations and high levels of employee turnover. Navigating these challenges can be time-consuming and frustrating, especially when you want to be focused on your customers. Spending hours in the back office trying to manage it all by hand can have a disappointing impact on your business. It helps to use […]
For Your Industry

Top 11 Security Guard Scheduling Software

What’s the best security guard scheduling software? The best providers offer flexible scheduling, GPS tracking, and the ability to report incidents through the app. The following guide compares features of top providers to help you find the platform that fits. Key takeaways: The best security guard scheduling software allows you to easily view, make, and […]
Newsletter, People Management, Scheduling Strategy

The 9/80 Schedule: Should Your Workplace Try It?

What if you could tell your employees they get an extra two days off each month? Not vacation days. Not counting weekends. No loss of hours. Two genuine three-day weekends each month while still hitting full-time hours. With a traditional 9-to-5 work schedule, that’s not going to happen. Even with staggered and alternating shift work, […]
Newsletter, Scheduling Strategy

Shift Bidding: 5 Best Practices To Make It Work For Your Workplace

Navigating the complexities of shift scheduling can be a daunting task for any workplace. Trying to balance the needs of your business and your employees can be frustrating. Everyone has different preferences and availability, and you have to remember time-off requests as well. There’s always a chance that you’ll miss something or someone will have […]
Scheduling Strategy

Top 7 Simple Scheduling Apps

Many professionals have a hard time balancing their workload effectively, leading to increased stress and decreased productivity. Simple scheduling apps are a great way to solve this common time management problem. You can use simple scheduling apps to organize meetings, manage projects, and allocate time wisely. Incorporating these apps into your daily routines lets you […]
Payroll Resources, People Management, Scheduling Strategy

What Is HR Automation? (Benefits And Examples)

Tedious and repetitive HR tasks can divert focus from more impactful HR initiatives. It often frustrates employees, deteriorating their workplace experience.  Interestingly, only 37% of HR job functions are commonly automated. We’ll explore HR automation, its benefits, and real-world applications, helping you understand how you can transform your organization’s HR efficiency. Here are some facts […]
Human Resources, People Management

How To Prevent Time Theft: Tips, Examples, And More

As a manager, you know that time is of the essence. Employees misusing their compensated work time can devastate your bottom line, productivity, and overall operational efficiency. In this guide, we’ll explore common time theft tactics, their consequences on your organization, and proven strategies to prevent this costly issue.  Here are the key things to […]
Scheduling Strategy, Small Business Blog

Top 8 Deputy Alternatives Of 2024

Are you looking for a new employee management software after using Deputy?  You’re not alone.  Many businesses seek a more efficient and insightful employee scheduling and time tracking solution. Discover the top Deputy alternatives for 2024 that can revolutionize your workforce management. Here’s what you need to look for when considering a Deputy alternative: Table […]
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